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While we would prefer the packet, we understand timing constraints on this project were short. If you are able to get us the electronic version by the deadline, we will accept that.
The bid amount cannot be changed after submission. If something comes up outside of that, we would seek confirmation from the Elko County District Attorney’s office before moving forward.
We will be adjusting the website to reflect the rebrand but the website itself was just redesigned and we wouldn’t necessarily be looking at changing the overall site itself.
Yes, we will be considering all proposals.
We do not have a set budget range but are anticipating roughly between $70,000 and $100,000.
There is not a weighted scorecard.
This is mostly for us to make sure that we are following the process correctly; however, I will attach a copy of the statutes that were provided to the library. The majority of what should be considered comes down to cost, including bids over a certain amount being required to indicate that they are not boycotting Israel during the length of the agreement.Nevada Revised Statute 332 Purchasing - Local Governments (PDF)
We are essentially looking for any special requirements that we should take into consideration. For example, if part of the marketing involves sending out surveys to residents, is that something the vendor will handle, will library staff be asked to put this together, or will there need to be an entirely different process? Is there specific information that you will need us to provide or special equipment that the plan may need us to consider (such as a large-scale printer for marketing posters/flyers).
Yes; the FAQ is to help provide answers in as timely a fashion as possible.
While specifics are outlined in the RFP, the main goals include updating our image within our community, including changing our system name to reflect our ideals more so than our geographical location. We would like to create a consistent brand and marketing strategy to use at all of our locations, who until this point have mostly done their own thing. We would like help in promoting the rebranding and engaging the community throughout the process to make sure any transition is seen in a positive light and emphasizes the importance of the library in the community. While the Library Board is open to ongoing services depending on what the proposals offer, we would like the option for this content to be usable in the long-term without ongoing services.
We are interested increasing our value within our communities and some of the goals we have are:
View our Strategic Plan 2018-2022 (PDF) for a list of current goals.
Not particularly, although we could consider community members who do not currently use the library and non-English speaking patrons.
We do not have set times. The Library Board meets the third Tuesday of each month at 4PM but we can be flexible throughout this project.
All vendors are welcome to attend the Board meeting, including virtually through Zoom, although it is not required. Public comment is allowed if you wish to point out any items in particular; however, the board may or may not choose to ask direct questions of vendors. It is at your discretion if you feel that it would be beneficial to be present at the board meeting. The meeting the RFP will be discussed is:
October 19, 2021, at 4:00 PM (PST)Elko County Library720 Court Street - Library Conference RoomElko, Nevada 89801Join Zoom MeetingMeeting ID: 947 0786 3787Passcode: 227476
Ideally, we would be able to launch this new identity by June (or at least in part), to coincide with our Summer programming. We are turning 100 in January and do have a list of planned activities and policy changes that we will be pushing ourselves during this time.